Club Fees Collection Policy

FEES:

New Players: $200 Registration Fee Covers:

1 Pair Adidas Training Socks.
2 Training Shorts.
2 Training T-Shirts.
1 Backpack.
US Club Soccer Player Pass.

Returning Players: $200 Plus Monthly Dues:

Must sign ACH form
Please note, players that quit or stop practicing, and then decide to come back will be charged a $200 return fee.

Annual Membership Fee: $100 per year:

Does not apply to players who register between December – February.

Monthly Dues: $100.00 / Due by the 5th of each month.

Players ages 6-19 will pay $100 per month.*
Players playing high school soccer will be charged for 9 months only.*
Players not playing high school soccer will be charged for the entire 12 months.
Volunteers are not compensated.
Coaches/Trainers will be compensated according to the number of players on the roster and licensing.
Financial surplus is used for fields, insurance, affiliation fees and administrative fees as well as maintaining the office and website.

Tournament fees

It will be determined by each team depending on the number of tournaments.

Atletico Santa Rosa – Coaches’ Expense & Accounting Policy

To ensure fairness and consistency, the following reimbursement rates and responsibilities are established for coaches representing Atletico Santa Rosa during official club activities, including tournaments, games, and travel:

Reimbursement Rates

Mileage: $0.70 per mile
- Mileage will be calculated using the most direct route from the farm,
  - 210 Mountain View Ave, Santa Rosa (Google Maps or equivalent).
Meals: $40 per day
Lodging: Equal-grade hotel accommodations
- Coaches will be provided with lodging equivalent in quality to what is arranged for the team
- Night before lodging ONLY if the game is at 8am and the location is 2 hours away or more

Accounting Responsibilities

The Coach and Team Manager are responsible for all accounting related to team fees, including tracking, collecting, and reporting.
The Club is not responsible for the accounting or management of individual team fees.
Any discrepancies, collections, or outstanding balances must be handled at the team level, with oversight by the coach and team manager.
If there are any concerns or discrepancies, they must be escalated directly to the Club Director, Jorge Castaneda, for resolution.

Example Breakdown

Below is an example to illustrate how costs should be calculated and divided among players:

Tournament Fee: $1,200
Hotel: $159 for one night
Meals: $40 (Saturday full day) + $20 (Sunday half day) = $60
Mileage: 103 miles each way = 206 miles × $0.70 = $144.20

Total Coach Expenses:
$1,200 (tournament) + $159 (hotel) + $60 (meals) + $144.20 (mileage) = $1,563.20

Team Division:
15 players ÷ $1,563.20 = $104.21 per player

NOTE: This full breakdown (or similar) must be shared with parents in writing for clarity and transparency (via Heja, group chat, or email) before any payment is requested.

Coach Expenses for League Games

Expense Choice: Each coach must choose either to claim hotel expenses or mileage, but not both.

Travel Distance: Expenses will only be covered for league games crossing the Golden Gate, San Rafael Bridge, or Highway 37. No expenses due for Sonoma, Marin, or Napa Counties

Cost Sharing: Coaches who have players on the team are required to share in the expenses.